Most of us juggle an immense amount of information these days — enough tasks, to-do’s, and scattered scraps of mental data to fill up a 40-gallon fish tank. (Just imagine all those tiny little thought-fishies swimming around! Glub, glub, glub.)
But guess what? Your tired ol’ noggin isn’t the only tool for keeping track of the important stuff in your life. That shiny slab of glass in your pocket is overflowing with excellent apps that can organize practically everything imaginable for you. And now’s as good a time as any to embrace their organizational prowess and give your brain a break.
These are the best Android apps for organizing different areas of your life — all free unless otherwise noted.
Organize your projects
Whether you’re working with a team or trying to keep your own independent projects in order, Trello provides an intuitive yet feature-packed system for organizing ideas and tracking progress.
The app breaks your business down into a series of boards. Within each board, you create a series of lists. And within each list, you add any number of cards — individual items that contain text, photos, files, and so on. You can label and color-code cards and assign due dates, and you (and anyone else you invite) can comment on cards to add in thoughts and updates.
If you really want to get wild, Trello also has an advanced automation system called Butler that’s now natively available on some level with all accounts. Butler makes it possible to define different types of triggers that then cause complex actions to occur. For instance, you might make it so that anytime a card is given the label “Urgent,” Butler automatically moves it to the top of its list, gives it a due date one work day into the future, and sends out an email to you and anyone else relevant to make sure the item doesn’t get forgotten. (Butler can be configured only from Trello’s website or desktop app, but once your rules are established, they’ll work within the Android app as well.)
Trello is free with optional $5-a-month subscriptions and business plans that unlock additional features such as larger file attachments, management capabilities and unlimited integrations with other business apps.
Organize your to-do lists
There’s no shortage of tools for taking lists on Android, but when it comes to serious task organization, Any.do is a cut above the rest. The app features a clean and easy-to-navigate interface with oodles of useful features for making, organizing, and — critically — actually progressing through all types of lists.
Any.do’s main screen automatically separates your tasks into four default sections: “Today,” “Tomorrow,” “Upcoming,” and “Someday” (though you also have the ability to create your own custom categories). You can drag and drop tasks between the lists and attach notes, files, recorded audio, and reminders to any items. You can even view and manage your device’s native calendar within the app, right alongside your tasks, if you want.
Any.do has quite a few helpful extras, including an optional “quick-add bar” that puts your current day’s tasks into your notification panel, an assortment of nicely designed home screen widgets, and a clever pop-up alert system for reminding you about missed calls.
The app is free with optional $2-to-$3-a-month individual and group subscriptions for advanced features such as location-based reminders and unlimited attachments. (Hint: You’ll get a slightly lower rate if you upgrade within the app itself of via the Any.do website.)
Organize your notes
If you ever feel like your brain could use some supplementary storage, Evernote is the app you need. It’s not the simplest Android note-taking app around, but for anyone who has a constant barrage of assorted incoming data, it’s the best fully featured option for pulling different types of info together and keeping everything organized.
Evernote makes it easy to take notes from your phone in a variety of ways — by typing or speaking in the app itself, via a home screen widget, or via an optional notification-based quick-add bar — and with some plans it also allows you to forward emails for safekeeping and save entire web pages from your mobile or desktop browser for later reference.
With a robust note-editing system, customizable notebooks, and tags for multilayered categorization, Evernote is the note-taking app for folks seeking extreme organization. The app is free with limited service or $8 a month for more extensive features, including offline access and the ability to forward emails into your notes. Business plans, meanwhile, are $15 per user per month.
Organize random things you need to remember
For fast on-the-go reminders, you can’t do much better than your device’s built-in Google Assistant, which is now available on most reasonably current Android devices — try long-pressing your Home key or configuring voice activation to find it. You can also set up a home screen shortcut for the Assistant by installing this companion app.
When you need to remember something at a particular place or time, just tell Assistant what it is and how you want to be reminded. For instance, you could say “remind me to buy figs when I’m at the grocery,” “remind me to talk to Myrtle when I get to work,” or “remind me to call in the lunch order at 11 a.m.” When you reach the appropriate time or place, your phone — and any other compatible devices on which you’re signed in — will alert you.
When you just need to remember something and don’t want an alert, meanwhile, simply tell Assistant to remember it — “remember that my rental car is a blue Honda Accord with Arizona license plate X2A3PQ,” “remember that Murray’s wife’s name is Hortense,” “remember that the Boston office Wi-Fi password is ‘pickle123,'” and so on. Then, when you need to recall the related info, all you have to do ask (see the screenshot below).
Automated organization — doesn’t get any easier than that.
Organize places and parking locations
Sure, you know Google Maps is great for navigation — but did you know you can also use it to keep track of important places?
Open up Maps, then open the main left-of-screen menu and tap “Your Places.” Go to the “Saved” tab and tap the blue plus icon in the lower-right corner of the screen. That’ll let you create a collection of related places — like good spots for business lunches or all of your client offices within a particular area. You can then pull up all those places on a single interactive map for easy browsing or navigation.
Maps can also remember your parking location and then help you find it later: Just open the app and tap the blue dot that represents your current location, then select “Save your parking” from the menu that appears. If you want, you can even add notes or photos and set a timer-based reminder. You’ll then see your saved location in a box at the bottom of the app as well as in a notification at the top of your display.
Organize your travel
If you spend much time flying the friendly (or maybe not-so-friendly) skies, TripIt is an Android travel app worth cramming into your carry-on. The service makes it simple as can be to add any sort of plans into an automatically organizing trip-specific agenda: You just forward any confirmation email — whether it’s about flight plans, hotel reservations, car rental info, or almost anything else — to a specific email address, and the service extracts all the details and puts them into a tidy and easily shareable format. It can even sync those plans with your calendar app and make them appear in your agenda without any extra effort, if you want to create such a connection.
All of those features are completely free, but TripIt’s most exceptional value comes from its optional $49-a-year TripIt Pro service — which adds in useful features like real-time flight alerts (both during your trip and in the days and weeks leading up to it), a monitoring system for refund-generating fare reductions, and a helpful assistant that lets you find and book alternate flights if the need ever arises.
Organize your expenses
Trying to keep track of receipts for business-related expenses is one of life’s great annoyances — but wait! There’s a better way.
Whether you’re logging expenses on the road or receiving bills via email, Expensify does all the organizational work for you. You simply scan any physical receipt within the app, and it’ll extract and log all the relevant details. For electronic statements, you can forward them to a specific address and have the same thing happen.
Expensify can even categorize and notate your expenses based on custom rules you create. And when all of your data is collected, it can organize it into ready-to-send expense reports or transmit the info directly into your accounting software.
The service costs $5 a month or $9 per user per month for a business-level subscription that includes features such as corporate credit card reconciliation and multi-stage approval.
Organize articles you want to read
The internet tends to have more alluring content than a day has available time. The trick to getting around this discrepancy lies in an app called Pocket, which makes it super-simple to save stories from any website — on any device — for later reading.
All you do is click a button from your computer’s browser (using Pocket’s Chrome, Firefox, Safari, or Opera extension) or use the Share command from your Android browser to save something into your Pocket library. You can tag it, if you want, for extra organization.
Then, when you find one of those rare spare moments in your day, pull up the app on your phone to find all the fascinating content you’ve collected — regardless of whether you’re online or off.
Pocket is free with an optional $45-a-year subscription for ad-free viewing and advanced features such as the ability to search saved articles by full text, tag, author, or topic.
This story was originally published in January 2018 and updated in April 2019.
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